Overview
Laptops and tablets make great learning tools for students, but these types of assets cost schools and taxpayers a lot of money, so ensuring those items are tracked effectively with an automated, efficient procedure is a must. AssetCloud allows you to easily check-in/check-out expensive student-issued assets.
Additionally, knowing what assets your school has is imperative to ensuring bond compliance and planning for future budget allocations and expenditures. With AssetCloud’s auditing feature, you can quickly conduct audits to know exactly what you have.
Also, most state and federal laws mandate that fixed assets be controlled and accounted for throughout their useful life. AssetCloud allows you to take control and maintain up-to-the-minute data all your fixed assets. AssetCloud gives you the ability to add, rename and add custom fields to the system, so your organization can capture all data necessary to comply with each mandate.
Customer Success
The Client: Gananda Central School District
The Challenge: Gananda CSD needed a better tracking system to centralize their IT Department’s equipment details – location, district ID number, and serial number. They were tasked with receiving all tech equipment, assigning each item a unique tag number, logging the information into an Excel spreadsheet, and sending the item to one of the district’s schools. Without clerical support, this manual process took technicians valuable hours to complete (at least eight hours per year) with considerable risk of data entry mistakes. Once sent to a school, each item became the responsibility of the school—until each year’s summer inventory.
The Solution: Gananda chose Wasp’s asset tracking software. Gananda’s IT department was taught (by a Wasp trainer in a customized, private training) how to effectively setup and use the system. They were able to easily import their current inventory from Excel. The software’s database centralized the IT Department’s asset data; allowing multiple users to access and update information in real-time. New assets are created by easily scanning two barcodes (the unique asset and serial numbers) using a Wasp mobile computer. Data entry errors are eliminated by scanning these barcodes and every addition, update, or change made by a user is recorded.
The Result: Wasp's asset management software has significantly reduced the number of hours Gananda CSD’s IT Department spends processing new tech equipment. Including a 75% reduction in staffing hours completing physical inventory of IT Department assets.
